Advancing the Field of Quantitative Finance
formerly the IAFE

Privacy Policy

The purpose of this Privacy Policy is to describe how the International Association for Quantitative Finance (referred to as “IAQF”) collects, uses and shares information about you through our website (the “Website”), member directory, newsletter, and events. Please read this notice carefully. If you do not understand any aspects of our Privacy Policy, please feel free to contact us at info@iaqf.org

 

If you do not accept the terms of this Privacy Policy, then please do not access, browse, or register for an account on the Website or for an IAQF event. If you choose not to provide certain information required to furnish you with the various services offered by IAQF (the “Services”), then you may not be able to obtain those Services.

 

This Privacy Policy is organized as follows:

 

  • Information that we collect from you
  • Your rights to your information
  • Cookies and tracking technologies on the Website
  • How your information is used
  • How your information is shared
  • How to manage your information
  • Data storage & security
  • Privacy policy updates
  • Security breach notifications
  • International privacy practices
  • Contact information

 

KEY TERMS USED IN THIS POLICY

 

Cookies are unique identifiers usually in the form of small data files placed on your device that send certain information about your activity on the Website or in an email communication back to us or the authorized third party that served the cookie.

 

Personal Information is information that specifically identifies you or that, when combined with other information, could be used to identify you, such as your name, location, IP address or other similar identifiers specific to you.

 

Tracking Technologies are web beacons, pixels, and similar technologies that are also unique identifiers used to track your online activity.


INFORMATION THAT WE COLLECT FROM YOU


IAQF directly collects information when you:

  • Register as an IAQF member
  • Sign up for the IAQF newsletter via the Website as a non-member
  • Register for an IAQF event

IAQF also indirectly collects usage information about your visit to the Website, as explained in the section below titled Cookies and Tracking Technologies.

 

IAQF collects the following information from members:

 

  • First and last name
  • Email address
  • Organization
  • Mailing address
  • Phone number
  • Payment information
  • Registration for events

 

IAQF members may control what information is shared with other members by editing their member directory profile. 

 

From non-members signing up to receive the IAQF newsletter, IAQF collects first and last names, email addresses, and organizations. IAQF collects the same information from non-members registering for IAQF events in addition to payment information.

 

Legal Basis for Processing Personal Information

Our legal basis for collecting, processing and using the Personal Information described in this Privacy Policy depends on the Personal Information we collect and the specific context in which we collect it.

 

We may process your Personal Information because:

  • We need to perform a contract with you, if you have chosen to become a paying IAQF member;
  • You have given us consent to do so, such as by opting in to receive our newsletters;
  • The processing is in our legitimate interests, such as tracking membership growth and demographics for informational purposes, and it’s not overridden by your rights; or
  • To comply with applicable law

 

YOUR RIGHTS TO YOUR PERSONAL INFORMATION

 

You have certain rights in relation to your Personal Information. If you would like further information in relation to your rights or would like to exercise any of them, you may also contact us via email at info@iaqf.org. If you reside or are located in the European Union (“EU”), you also have the right to request that we:

  • provide access to any Personal Information we hold about you;
  • prevent the processing of your Personal Information for direct-marketing purposes;
  • update any Personal Information which is out of date or incorrect;
  • delete any Personal Information which we are holding about you;
  • restrict the way that we process your Personal Information;
  • provide your Personal Information to a third-party provider of services; or
  • provide you with a copy of any Personal Information which we hold about you.

 

We try to answer every email promptly where possible, and provide our response within the time period stated by applicable law. Keep in mind, however, that there will be residual information that will remain within our databases, access logs and other records, which may or may not contain your Personal Information. Please also note that certain Personal Information may be exempt from such requests in certain circumstances, which may include if we need to keep processing your Personal Information to comply with a legal obligation.

 

When you contact us with a request, we may ask that you provide us with information necessary to confirm your identity.

 

COOKIES AND TRACKING TECHNOLOGIES


Like many organizations, IAQF uses Cookies and other common Tracking Technologies on the Website and in email communications to help IAQF better understand your use and needs of the Website, current and future services, and how IAQF can improve. For example:

 

  • based on your cookie settings, IAQF may track information indicating, among other things, which pages of the Website were visited, the order in which they were visited, when they were visited, and which hyperlinks and other user interface controls were used;
  • IAQF may log the IP address, operating system, and browser software you used when accessing the Website, and IAQF may be able to determine from an IP address your Internet Service Provider and the geographic location of your point of connectivity; and
  • IAQF may track and collect information from emails that IAQF sends to you, for example whether you opened the email or clicked on any links from the email.


IAQF uses Cookies and other Tracking Technologies for the following purposes:

 

  • when necessary for system administration, security, and integrity to ensure the Website works properly for you. Without these technologies, the Website may not function correctly;
  • to enable analytics, performance and functionality, to help IAQF gather information about how visitors use the Website, monitor the Website’s performance, and to enhance your experience by recognizing and remembering whether you have visited the Website before and may have any personal preferences;

 

HOW YOUR INFORMATION IS USED


IAQF uses information, including Personal Information, to carry out the following purposes:
 

  • Operate and improve the Website and Services – This includes (i) updating the member directory, (ii) organizing events, (iii) archiving papers and presentations, and (iv) processing payment for events or other Services.
  • Communicate with you – This includes answering your questions, confirming registration for IAQF events, notifying you of Website maintenance and updates, and sending newsletters relating to topics in quantitative finance, news from the IAQF, and upcoming events. You can change your preferences regarding the types of communications you receive from us, either in your account preferences for members or by unsubscribing from the newsletter for non-members.
  • Track Website and Services usage against goals and mission – This includes performing analytics to track membership growth and demographic information, and reporting on trends (not Personal Information) to internal audiences.
  • Exercise, enforce, and comply with legal rights and obligations – This includes responding to subpoenas, court orders, or other legal process; and investigating, preventing, or taking action regarding illegal activities, suspected fraud, security or technical issues, or to protect the rights, property, or safety of IAQF, or others, and as otherwise required by applicable law.

 

IAQF may also seek your consent for additional uses of information, including Personal Information, and will use it only for the purpose described to you. All use of Personal Information is subject to applicable law.

 

HOW YOUR INFORMATION IS SHARED


IAQF shares information, including Personal Information, with third parties for the following purposes:

 

  • With service providers, contractors, and other third parties that help us provide our Services – IAQF requires third-party service providers to: (i) enter into contractual agreements to abide by this Privacy Policy and applicable law; (ii) handle Personal Information in a confidential manner and maintain adequate security; and (iii) use Personal Information only as needed to fulfill the relevant purpose(s).
  • With other IAQF members in order to create an interactive environment and support the exchange of ideas – with your consent, we may share your publicly visible account information or past papers and presentations with other IAQF members.

 

HOW TO MANAGE YOUR PERSONAL INFORMATION

 

You can manage your Personal Information through the Website or by request to IAQF. IAQF will provide support to the extent required by applicable law (for example, users in the EU) and more broadly when possible, as a courtesy in our sole discretion.


Access and correct your Personal Information

 

For IAQF members, much of your Personal Information is available and editable in your member account on the Website. Non-members should contact us to correct or update their Personal Information.

 

Restrict or object to the processing of Personal Information


If you want to manage emails and other communications to you, you may update your preferences in your account, follow the steps described in links at the bottom of email messages, or contact IAQF support. You may object to, or request that IAQF stop, its use of your Personal Information by contacting IAQF. Please note that if you choose to restrict IAQF’s ability to process Personal Information, and the processing is otherwise required to provide you with the IAQF’s Services, we may not be able to provide you with those Services.


Delete account and Personal Information

 

Please contact us to request deletion of your Personal Information. If you no longer wish to be an IAQF member but still desire to hear from us, we will delete your member account but retain as much Personal Information as necessary to send you our newsletters. If you unsubscribe from the IAQF newsletter, we will delete your Personal Information from our system.

 

Deletion will not apply to historical activity logs or archives unless and until these logs and data naturally “age-off” the IAQF system.


IAQF will retain and use Personal Information as necessary to maintain an accurate record of transactions, comply with its legal obligations, resolve disputes, enforce its agreements, and as otherwise permitted by applicable law.

 

Data Retention


IAQF will retain your Personal Information for as long as your member account is active or as needed to provide you with the Services; to maintain a record of your transactions for financial reporting, audit, and compliance purposes; and to comply with IAQF’s legal obligations, resolve disputes, enforce its agreements, and as otherwise permitted by applicable law.

 

STORAGE & SECURITY

 

IAQF utilizes reasonable administrative, physical, and technical safeguards that attempt to reasonably and appropriately protect the confidentiality, integrity, and availability of the information that it collects, receives, stores, or transmits. However, no method of transmission over the Internet, or method of electronic storage, is 100% secure; and therefore, IAQF cannot guarantee its absolute security. While IAQF works hard to ensure the integrity and security of its network and systems, IAQF cannot guarantee that its security measures will prevent “hackers” or other unauthorized persons from illegally accessing or obtaining information.

 

SECURITY BREACH NOTIFICATIONS


If IAQF learns of a security breach affecting your Personal Information, IAQF may attempt to notify you electronically so that you may take appropriate protective steps. By using the Services or providing Personal Information to IAQF, you agree that IAQF can communicate with you electronically regarding security, privacy, and administrative issues. If a security systems breach occurs, IAQF may post a notice on the Website’s homepage or elsewhere on the Website and may send an email to you at the email address associated with your account.

 

Depending on where you are located, you may have a legal right to receive notice of a security breach, involving your Personal Information, in writing.


PRIVACY POLICY UPDATES


This Privacy Policy will be reviewed and updated from time to time. When changes are made, the Privacy Policy will be labeled as “Revised (date),” indicating that you should review the new terms, which will be effective immediately upon posting on this page, with an updated effective date. By accessing the Website after any changes have been made, you accept the modified Privacy Policy and any changes contained therein. In case you miss the notification referenced above, be sure to return to this page periodically to ensure familiarity with the most current version of this Privacy Policy.

 

INTERNATIONAL PRIVACY PRACTICES

 

The Website is primarily operated and managed on servers located within the United States. Accordingly, if you reside or are located outside of the United States, in order to provide you with our Services your Personal Information may be transferred outside of the country where you reside or are located to countries that do not provide the same level of protection for your Personal Information. We are committed to taking reasonable steps to protect the privacy and confidentiality of Personal Information when it is transferred. If you reside or are located within the EU and such transfers occur, we strive to take appropriate steps to provide the same level of protection for the processing carried out in any such countries as you would have within the EU to the extent feasible under applicable law.

 

 

CONTACT INFORMATION


If you have any questions regarding this Privacy Policy, please contact us at info@iaqf.org You may also write to us at:

 

IAQF

Executive Director

555 8th Avenue, Suite 1902

New York, NY 10018
 

 

Effective Date:

 

July 5, 2018, 2018