KEY TERMS USED IN THIS POLICY
Cookies are unique identifiers usually in the form of small data files placed on your device that send certain information about your activity on the Website or in an email communication back to us or the authorized third party that served the cookie.
Personal Information is information that specifically identifies you or that, when combined with other information, could be used to identify you, such as your name, location, IP address or other similar identifiers specific to you.
Tracking Technologies are web beacons, pixels, and similar technologies that are also unique identifiers used to track your online activity.
INFORMATION THAT WE COLLECT FROM YOU
IAQF directly collects information when you:
IAQF also indirectly collects usage information about your visit to the Website, as explained in the section below titled Cookies and Tracking Technologies.
IAQF collects the following information from members:
IAQF members may control what information is shared with other members by editing their member directory profile.
From non-members signing up to receive the IAQF newsletter, IAQF collects first and last names, email addresses, and organizations. IAQF collects the same information from non-members registering for IAQF events in addition to payment information.
We may process your Personal Information because:
YOUR RIGHTS TO YOUR PERSONAL INFORMATION
You have certain rights in relation to your Personal Information. If you would like further information in relation to your rights or would like to exercise any of them, you may also contact us via email at firstname.lastname@example.org. If you reside or are located in the European Union (“EU”), you also have the right to request that we:
We try to answer every email promptly where possible, and provide our response within the time period stated by applicable law. Keep in mind, however, that there will be residual information that will remain within our databases, access logs and other records, which may or may not contain your Personal Information. Please also note that certain Personal Information may be exempt from such requests in certain circumstances, which may include if we need to keep processing your Personal Information to comply with a legal obligation.
When you contact us with a request, we may ask that you provide us with information necessary to confirm your identity.
COOKIES AND TRACKING TECHNOLOGIES
HOW YOUR INFORMATION IS USED
IAQF uses information, including Personal Information, to carry out the following purposes:
IAQF may also seek your consent for additional uses of information, including Personal Information, and will use it only for the purpose described to you. All use of Personal Information is subject to applicable law.
HOW YOUR INFORMATION IS SHARED
IAQF shares information, including Personal Information, with third parties for the following purposes:
HOW TO MANAGE YOUR PERSONAL INFORMATION
You can manage your Personal Information through the Website or by request to IAQF. IAQF will provide support to the extent required by applicable law (for example, users in the EU) and more broadly when possible, as a courtesy in our sole discretion.
Access and correct your Personal Information
For IAQF members, much of your Personal Information is available and editable in your member account on the Website. Non-members should contact us to correct or update their Personal Information.
Restrict or object to the processing of Personal Information
If you want to manage emails and other communications to you, you may update your preferences in your account, follow the steps described in links at the bottom of email messages, or contact IAQF support. You may object to, or request that IAQF stop, its use of your Personal Information by contacting IAQF. Please note that if you choose to restrict IAQF’s ability to process Personal Information, and the processing is otherwise required to provide you with the IAQF’s Services, we may not be able to provide you with those Services.
Delete account and Personal Information
Please contact us to request deletion of your Personal Information. If you no longer wish to be an IAQF member but still desire to hear from us, we will delete your member account but retain as much Personal Information as necessary to send you our newsletters. If you unsubscribe from the IAQF newsletter, we will delete your Personal Information from our system.
Deletion will not apply to historical activity logs or archives unless and until these logs and data naturally “age-off” the IAQF system.
IAQF will retain and use Personal Information as necessary to maintain an accurate record of transactions, comply with its legal obligations, resolve disputes, enforce its agreements, and as otherwise permitted by applicable law.
IAQF will retain your Personal Information for as long as your member account is active or as needed to provide you with the Services; to maintain a record of your transactions for financial reporting, audit, and compliance purposes; and to comply with IAQF’s legal obligations, resolve disputes, enforce its agreements, and as otherwise permitted by applicable law.
STORAGE & SECURITY
IAQF utilizes reasonable administrative, physical, and technical safeguards that attempt to reasonably and appropriately protect the confidentiality, integrity, and availability of the information that it collects, receives, stores, or transmits. However, no method of transmission over the Internet, or method of electronic storage, is 100% secure; and therefore, IAQF cannot guarantee its absolute security. While IAQF works hard to ensure the integrity and security of its network and systems, IAQF cannot guarantee that its security measures will prevent “hackers” or other unauthorized persons from illegally accessing or obtaining information.
SECURITY BREACH NOTIFICATIONS
If IAQF learns of a security breach affecting your Personal Information, IAQF may attempt to notify you electronically so that you may take appropriate protective steps. By using the Services or providing Personal Information to IAQF, you agree that IAQF can communicate with you electronically regarding security, privacy, and administrative issues. If a security systems breach occurs, IAQF may post a notice on the Website’s homepage or elsewhere on the Website and may send an email to you at the email address associated with your account.
Depending on where you are located, you may have a legal right to receive notice of a security breach, involving your Personal Information, in writing.
INTERNATIONAL PRIVACY PRACTICES
The Website is primarily operated and managed on servers located within the United States. Accordingly, if you reside or are located outside of the United States, in order to provide you with our Services your Personal Information may be transferred outside of the country where you reside or are located to countries that do not provide the same level of protection for your Personal Information. We are committed to taking reasonable steps to protect the privacy and confidentiality of Personal Information when it is transferred. If you reside or are located within the EU and such transfers occur, we strive to take appropriate steps to provide the same level of protection for the processing carried out in any such countries as you would have within the EU to the extent feasible under applicable law.
555 8th Avenue, Suite 1902
New York, NY 10018
July 5, 2018, 2018